Assistant to the Executive Office

The Assistant to the Executive Office position is responsible for assisting the Executive Director (ED) in all organizational duties including managing daily schedule and communications, tracking office finances, overseeing the project management infrastructure and various other administrative tasks deemed necessary. The Assistant to the Executive Office is a part-time, non-exempt position, located in the Washington, DC office and is supervised by the Executive Director.

Key Responsibilities:

Executive Director Support:

  • Coordinate the ED’s schedule and communications
    • Prepare ED with needed information before calls and meetings
    • Follow up with scheduling additional calls, or gathering information as needed
  • Assist with meeting set up with vendors 
  • Assist with coordination of ED travel
  • Respond to incoming ED voicemail
  • Support the ED in HR tasks such as Health Benefits Renewal, scheduling staff reviews, new hire termination paperwork when appropriate, new staff orientation/training/schedules, manage google calendars, track vac/sick days 
  • Support the ED in campaign and field support such as online and offline activism: action alerts, letter writing campaigns, lobby visits, maintain records of ASA organizers and activists
  • Supports the ED with research and data entry
  • Maintain a to do list for the ED: 
    • Meetings/Phone calls
    • Travel Schedule
    • Conference Attendance
    • Reports/blogs/emails to write
  • Prepare meeting agendas and take notes for attendees
  • Send reminder, agenda and take notes for management team meetings
  • Prepare draft emails/blogs/PPTs for ED
  • Provide weekly updates from staff
  • Send communication updates from ED Office to staff
  • Schedule interviews with reporters with the ED and respond to other queries by notifying appropriate staff

ASA Support:

  • Send reminder, agenda and take notes for all-staff meeting
  • Maintain staff files
  • Draft and edit promotional materials 
  • Draft and edit presentations for conferences
  • Assist with communications and development of ASA partnerships

Skills & Qualifications:

  • Proficiency with Word, Excel, and G Suite
  • Communication and writing skills 
  • Organizational skills and ability to multitask
  • Ability to multi-task and work in a fast-paced environment which may require frequent change in focus and priorities
  • Strong writing and communication skills
  • Passion for ASAs mission of providing safe and legal access to medical cannabis for all patients in need
  • Ability to work with minimal supervision
  • Ability to work in a collaborative environment

This is a entry-level, part-time, hourly position located in our office in Washington D.C. People of color, LBGTQ persons and others from marginalized communities are encouraged to apply.

Please send your cover letter and resume to HR@safeaccessnow.org.